Welcome to the DC8 Blog

Dan Paolini
NJ Youth Soccer DC8
29 Windham Drive
Eastampton, NJ 08060
NJYS DC 8
njdc08@gmail.com (preferred)
609-321-1591 (urgent issues only)

Communication must come from
club/team officials, not parents/players.

Check here regularly for information
on player pass and roster processing.
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Packet Session Reminder

Tonight is the first annual “How to Prepare a Packet” session.

Here are the details:

  • Tuesday July 29, 2014
  • 7:15 PM until 8:30 PM
  • Lumberton Municipal Building Courtroom,
    33 Municipal Drive, Lumberton, NJ 08048
  • Audience: All coaches are invited, first- and second-year coaches are strongly encouraged.

I will walk through the packet process with examples. I will answer questions during the presentation. I will remain until 9 PM if necessary to answer individual questions.

I want to thank the Lumberton Youth Association for arranging for the room…

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Packet “How to” Session Scheduled

paperwork

It’s that time of year
Wikipedia Commons

In an effort to get out in front of the problems new coaches often experience when completing
packets, I have scheduled a “How to” session for next Tuesday. Here are the details:

  • Tuesday July 29, 2014
  • 7:15 PM until 8:30 PM
  • Lumberton Municipal Building Courtroom,
    33 Municipal Drive, Lumberton, NJ 08048
  • Audience:
    • I strongly urge all first-year District 8 coaches to attend
    • I strongly recommend all second-year
      District 8 coaches to attend
    • I invite all District 8 coaches to attend regardless of experience

I will walk through the packet process with examples. I will answer questions during the presentation. I will remain until 9 PM if necessary to answer individual questions.

I want to thank the Lumberton Youth Association for arranging for the room.

I am not sure if this will be useful, but I am willing to give it a shot…

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Getting Ready for Fall 2014

As you get your team paperwork together over the next month, here is some guidance. Read through the information on this site. If you see anything confusing or conflicting with other advice, please email me. Always email me as early as possible if you have an unusual situation so I can save you work or time.

From the State Registrar:

Reminder:  NO PASS WILL BE PROCESSED BY A DC UNLESS IT IS PRINTED ON USYS PRE-PRINTED STOCKNO PASS PROCESSED ON PLAIN BLANK STOCK. The pass sheets are free so there is absolutely no excuse, return if received and have them reprinted.

Please again watch for incorrect coach numbers this year, coaches are never locked so they can be corrected without issues. There should be only one number used by a coach no matter how many rosters/teams that coach is listed. All should be the same so that each coach only has one pass.

Day of the week is gone from passes and it should show as month in text and year in digits.  If all in digits such as 6/6/1952 this is incorrect and the team should correct it by adding state that the player is registered in the profile.  It should read June 1952 to be correct.  Rosters will have the day of the week in the birthdate.

Medical Release forms do not need to have a notary stamp. All old Medical Release forms are valid unless information has changed.

With regard to photos, please treat them as you would a photo for a passport. This is excerpted from the US State Department’s information on passport photos, with a minor modification:

Your Photograph Must Be:

  • In color
  • 2 x 2 inches in size
  • Printed on thin, photo-quality paper
  • Taken within the past 6 months, showing current appearance
  • Full face, front view with a plain white or off-white background GOOD CONTRAST and IN FOCUS!
  • Between 1 inch and 1 3/8 inches from the bottom of the chin to the top of the head
  • Do not wear a hat or headgear that obscures the hair or hair line
  • Dark glasses or nonprescription glasses with tinted lenses are not acceptable
Poor Photo

Example of Poor Photo Quality

To this I would add: You cannot reuse the photo from last year’s pass, and NO SELFIES!

Every year, the most common reasons for rejection of paperwork are birth date transpositions and poor-quality photos. The poor-quality photos are almost always in packets marked “Urgent – Need this by tomorrow evening!” (As a reminder, while most packets are processed within forty-eight hours, please drop off seven days before you need it – especially during August.)

You have a month before pre-season tournaments and two months before the regular season begins. Please use that time to gather appropriate photos and documentation. Thank you…

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Fundraiser for Jade DiSanti

The Delran Dynamite and Explosion soccer teams are uniting to raise money to help Jade with her rehabilitation after the loss of her leg.

Jade DiSanti is a 13 year girl who plays soccer for the Delran Dynamite U14 Girls team. She is a student at Phifer Middle School in Pennsauken. May 15th, she suffered an injury on the field that resulted in a completely torn ACL. June 4th, Jade had surgery to repair the ACL. She ended up having 4 surgeries over a week’s time period to try to save the leg, due to damage done to the muscle from bleeding and a blockage. On June 13th, Jade had to have her left leg removed from above the knee.

Jade’s coach is DC Jim Long.


https://www.giveforward.com/fundraiser/08×4/jade-disanti-s-rehabilitation-fund


As a father of two sons and two daughters that played soccer, I cannot even begin to absorb what Jade and her family are having to endure. Please visit the fundraising site and help if you are able. Thank you…

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In-Season Transaction Reminders

Coaches cannot “cut” players. Players must request a release (and it must be granted). The release must then be processed by the DC as a roster transaction. Dropping a player in GotSoccer without processing the release paperwork creates an invalid roster.

You MUST return you most recent validated roster when you submit paperwork for either an Add, a Release, or both.

When you have multiple transactions (Adds and/or Releases) they are aggregated into one package and you only need three roster print outs for the package, not three for each transaction.

You MUST put a contact email on the outside of the packet container (preferably an envelope or folder that can resist weather exposure.)

Thank you for following these requirements…

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Roster Transaction Reminders

Please remember

  • to read and follow the instructions for adding and releasing players;
  • to return your old roster when requesting a new roster be validated;
  • that a player must be released first by the old team before being added to a new team; and,
  • that the Sit-out requirement for a player transferring from another NJYS roster is determined by the receiving league.

Thank you…

English: Mimi & Eunice, “Paperwork”. Categorie...

(Photo credit: Wikipedia)

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Packet Processing Status – 8/27/2013

The rush is on. As of the end of the day August 27:

  • 80 packets received (36 this week)
    • 36 full-sided packets completed
    • 30 small-sided packets completed
    • 1 full-sided packet reviewed and awaiting corrections
    • 1 small-sided packet reviewed and awaiting corrections
    • 9 full-sided packets received but not yet reviewed
    • 3 small-sided packets received but not yet reviewed
  • Of the packets processed, these have been the errors
    • 19 with bad coach pass numbers (9 had already been processed)
    • 9 with missing paperwork
    • 2 with bad photos (a number of packets had several to many photos with marginal quality)
    • 4 with bad birth dates (easier to fix this year as pass won’t always need to be reprinted)

If you are in a tournament this weekend and drop off your packet by 6 PM Wednesday, I will get it processed by end of Thursday. If you drop off by 6 PM Thursday, I will make every effort to complete before I leave for work on Friday morning. You MUST place a note on the OUTSIDE of your packet that you have a tournament!!!

If you have not yet completed and dropped off your packet (I am expecting about 25 more), please make sure you have quality photos and please review the instructions on this web site. Thank you…

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Change in Release Process

I just received my first Player Releases of the new season tonight. The new Release Form has the updated note that the sit-out is at the discretion of the league that will be receiving the released player (if he or she transfers).

In looking at the form, I noticed another change of which I was not aware. For a Player Release, you now only need to provide the original signed form and one copy (does not need to be two with original signatures). The DC will retain the original and return the copy validated for the releasing team’s records.

It may take me some time before I can update all of the references on the web site. I apologize for any aggravation in the meantime…

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Packet Processing Status – 8/20/13

As of the end of the day August 20:

  • 44 packets received
    • 23 full-sided packets completed
    • 16 small-sided packets completed
    • 2 full-sided packets reviewed and awaiting corrections
    • 3 full-sided packets received but not yet reviewed
  • Of the packets processed, these have been the errors
    • 17 with bad coach pass numbers (9 had already been processed)
    • 4 with missing paperwork
    • 2 with bad photos (a number of packets had several to many photos with marginal quality)
    • 2 with bad birth dates (easier to fix this year as pass won’t always need to be reprinted)

If you are in a tournament August 24/25 and drop off your packet by 6 PM Wednesday, I will get it processed by end of Thursday. If you drop off by 6 PM Thursday, I will make every effort to complete before I leave for work on Friday morning.

If you have not yet completed and dropped off your packet, please make sure you have quality photos and please review the instructions. I have had two packets submitted with the documents not in the required format. This slows me down* and and of more concern creates a risk that I will miss something. Thank you…

* If you think a 5 to 10 minute delay per packet because of the wrong order is trivial, multiply it by 120 packets. It isn’t trivial to me!
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Packet Processing Status

As of the end of the day August 13:

  • 22 packets received
    • 2 with missing paperwork, fixed and processed
    • 6 processed with no issues
    • 4 with bad coach pass numbers, corrected and processed
    • 9 with bad coach pass numbers, already processed, waiting on corrections
    • 1 with bad coach pass number, not yet processed

The Coach Pass Number issue has cost me about 4 hours thus far (essentially one evening of processing) and may require more time before everything is resolved. For the nine packets bringing back corrected coach passes and rosters between 6 PM and 10 PM, I will make every effort to process the corrections while you wait – please call before you leave.

If you are in the Marlton Tournament and drop off your packet by 6 PM Wednesday, I will get it processed by end of Thursday. If you drop off by 6 PM Thursday, I will make every effort to complete before I leave for work on Friday morning. From Friday morning through Sunday evening, I will not be processing any packets.

Aside from some missing forms (and the aforementioned Coach Pass Number fiasco), the only recurring issues have been poor photo quality (none yet rejected but very close) and birth dates on membership forms and medical releases with this year as birth year. I am able to fix those.

With about 100 more packets to see, I would urge anyone not playing this weekend to hold off dropping off their packet until this weekend. If I get it sooner, I am not likely going to be able to work on it. Thank you.

 

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