Welcome to the DC8 Blog

Dan Paolini
NJ Youth Soccer DC8
29 Windham Drive
Eastampton, NJ 08060
NJYS DC 8
njdc08@gmail.com (preferred)
609-321-1591 (urgent issues only)

Communication must come from
club/team officials, not parents/players.

Check here regularly for information
on player pass and roster processing.
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In-Season Transaction Reminders

Coaches cannot “cut” players. Players must request a release (and it must be granted). The release must then be processed by the DC as a roster transaction. Dropping a player in GotSoccer without processing the release paperwork creates an invalid roster.

You MUST return you most recent validated roster when you submit paperwork for either an Add, a Release, or both.

When you have multiple transactions (Adds and/or Releases) they are aggregated into one package and you only need three roster print outs for the package, not three for each transaction.

You MUST put a contact email on the outside of the packet container (preferably an envelope or folder that can resist weather exposure.)

Thank you for following these requirements…

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Roster Transaction Reminders

Please remember

  • to read and follow the instructions for adding and releasing players;
  • to return your old roster when requesting a new roster be validated;
  • that a player must be released first by the old team before being added to a new team; and,
  • that the Sit-out requirement for a player transferring from another NJYS roster is determined by the receiving league.

Thank you…

English: Mimi & Eunice, “Paperwork”. Categorie...

(Photo credit: Wikipedia)

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Packet Processing Status – 8/27/2013

The rush is on. As of the end of the day August 27:

  • 80 packets received (36 this week)
    • 36 full-sided packets completed
    • 30 small-sided packets completed
    • 1 full-sided packet reviewed and awaiting corrections
    • 1 small-sided packet reviewed and awaiting corrections
    • 9 full-sided packets received but not yet reviewed
    • 3 small-sided packets received but not yet reviewed
  • Of the packets processed, these have been the errors
    • 19 with bad coach pass numbers (9 had already been processed)
    • 9 with missing paperwork
    • 2 with bad photos (a number of packets had several to many photos with marginal quality)
    • 4 with bad birth dates (easier to fix this year as pass won’t always need to be reprinted)

If you are in a tournament this weekend and drop off your packet by 6 PM Wednesday, I will get it processed by end of Thursday. If you drop off by 6 PM Thursday, I will make every effort to complete before I leave for work on Friday morning. You MUST place a note on the OUTSIDE of your packet that you have a tournament!!!

If you have not yet completed and dropped off your packet (I am expecting about 25 more), please make sure you have quality photos and please review the instructions on this web site. Thank you…

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Change in Release Process

I just received my first Player Releases of the new season tonight. The new Release Form has the updated note that the sit-out is at the discretion of the league that will be receiving the released player (if he or she transfers).

In looking at the form, I noticed another change of which I was not aware. For a Player Release, you now only need to provide the original signed form and one copy (does not need to be two with original signatures). The DC will retain the original and return the copy validated for the releasing team’s records.

It may take me some time before I can update all of the references on the web site. I apologize for any aggravation in the meantime…

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Packet Processing Status – 8/20/13

As of the end of the day August 20:

  • 44 packets received
    • 23 full-sided packets completed
    • 16 small-sided packets completed
    • 2 full-sided packets reviewed and awaiting corrections
    • 3 full-sided packets received but not yet reviewed
  • Of the packets processed, these have been the errors
    • 17 with bad coach pass numbers (9 had already been processed)
    • 4 with missing paperwork
    • 2 with bad photos (a number of packets had several to many photos with marginal quality)
    • 2 with bad birth dates (easier to fix this year as pass won’t always need to be reprinted)

If you are in a tournament August 24/25 and drop off your packet by 6 PM Wednesday, I will get it processed by end of Thursday. If you drop off by 6 PM Thursday, I will make every effort to complete before I leave for work on Friday morning.

If you have not yet completed and dropped off your packet, please make sure you have quality photos and please review the instructions. I have had two packets submitted with the documents not in the required format. This slows me down* and and of more concern creates a risk that I will miss something. Thank you…

* If you think a 5 to 10 minute delay per packet because of the wrong order is trivial, multiply it by 120 packets. It isn’t trivial to me!
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Packet Processing Status

As of the end of the day August 13:

  • 22 packets received
    • 2 with missing paperwork, fixed and processed
    • 6 processed with no issues
    • 4 with bad coach pass numbers, corrected and processed
    • 9 with bad coach pass numbers, already processed, waiting on corrections
    • 1 with bad coach pass number, not yet processed

The Coach Pass Number issue has cost me about 4 hours thus far (essentially one evening of processing) and may require more time before everything is resolved. For the nine packets bringing back corrected coach passes and rosters between 6 PM and 10 PM, I will make every effort to process the corrections while you wait – please call before you leave.

If you are in the Marlton Tournament and drop off your packet by 6 PM Wednesday, I will get it processed by end of Thursday. If you drop off by 6 PM Thursday, I will make every effort to complete before I leave for work on Friday morning. From Friday morning through Sunday evening, I will not be processing any packets.

Aside from some missing forms (and the aforementioned Coach Pass Number fiasco), the only recurring issues have been poor photo quality (none yet rejected but very close) and birth dates on membership forms and medical releases with this year as birth year. I am able to fix those.

With about 100 more packets to see, I would urge anyone not playing this weekend to hold off dropping off their packet until this weekend. If I get it sooner, I am not likely going to be able to work on it. Thank you.

 

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Coach Pass Format Problem!

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(Photo credit: ghostcero)

I have been told indirectly that a coach pass beginning with NJYS (as opposed to just NJ) followed by the club and coach number is an invalid pass and I shall not process it. I learned this after processing a dozen packets, many with the improper format.

I have not been able to get official confirmation from anyone at NJYS, but as many of you have tournaments this weekend, I am recommending that you make sure that your coach passes do NOT begin with “NJYS”. These are the instructions I have received (also indirectly):

Coaches Pass issue: Coaches passes are coming thru on the roster and printed out with NJYS not NJ on them…these passes are incorrect.

  • the CLUB must go into the CLUB account  ( this can only be done at the CLUB level)
  • click on coaches in the navy blue tool bar
  • scroll to the coach with the NJYS on their pass
  • click on their ID#
  • find where it says Coaches ID Number
  • highlight and delete the number that is there
  • now put in NJ     (club number)     (coaches number in sequence of what the highest number from last year was)  example:NJ90
    22075 THIS IS JUST AN EXAMPLE
  • If you have already printed your roster and coach passes, you will need to re-print the correct pass and then re-print the rosters before submitting.
  • If you have already submitted the paperwork to me, you will need to correct, re-print, and resubmit. Call me to see if I have your packet ready as I may be able to finish while you wait.
  • If you have already gotten your packet back from me, you will need to correct, re-print and resubmit. You will not need to bring me anything but the re-printed passes and roster. If you call me before you make the trip and I am home, I will process the replacements while you wait.

If you have a few choice words for me and the State about this situation, please feel free to pass them along but it is likely I have already heard them…

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Player Pass Birth Dates

As of this year, the player passes will only print the month and year of a player’s birth date, instead of the entire date (to protect privacy). The full birth date is still required in GotSoccer and will be on the roster to be compared to the birth documentation. In order for this to be in effect, GotSoccer must know that this is a NJ player. You are now required to select NJ from the state drop down list. If you do not, the state will say “N/A” and the full birth date will print.

This is from the NJYS State Registrar:

Having the N/A will cause the birth date to stay with the old player pass sequence of all digits, example 12/01/2001.  Simple fix is as a player, team or club go into the player list and chose NJ from the drop down box and the birth date will immediately update to text for the month sequence.  If club or team having an issue correcting please have them email me and I’ll correct, but would prefer them doing the correction.

I have also been directed as follows: DO NOT STAMP PASSES THAT DO NOT HAVE THE MONTH IN TEXT FORMAT. Of course, this direction came after I had already processed a number of packets.

If you have already had your packet processed, please check the birth date format on your player passes. If they are showing the full date, let me know and I will find out what we do next. The last few packets I did all had the Month-Year only format, but I cannot remember the first few….

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Registration Begins

Kitsap Pumas roster / squad

I am supposed to have the 2013-2014 DC stamp today or tomorrow (Saturday). If so, I will begin working on first packets this weekend. Please include a note on the outside of the packet envelope if you are playing in a preseason tournament and the weekend of that tournament (I know Marlton is Aug 17/18)…

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New Season Registration Opens

English: Flying soccer kick

(Photo credit: Wikipedia)

The “Quiet Period” in GotSoccer has been closed by NJYS. You can now enter your team information for the 2013-2014 season.

I do not yet have the 2013-2014 DC stamp. Until I do, I will not be able to process packets. You may drop them off as soon as your paperwork is ready…

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