Release & Add

ADDS – RELEASES (DROPS) – TRANSFERS

Updated August 27, 2013

If you are unsure of the mechanics of processing a player or coach Add/Transfer/Release, contact your Club Representative.

Here are some guidelines for ADDS and RELEASES.

  • ALWAYS bring a copy of your previously approved roster when requesting a roster modification. Otherwise, I have to go looking through my file drawers to find out what the changes are. I will REJECT roster modifications that are submitted WITHOUT the most recent approved roster.
  • GotSoccer manages what we used to call a TRANSFER as a RELEASE and then an ADD.
  • For a RELEASE, the player must request it, must sign the form, and must be advised that the new league may have a sit-out requirement. This does not apply to intra-club transfers and to U8-U10 except U10 boys). When you submit the RELEASE, include your old roster and THREE new rosters. You need only submit the original and one copy of the signed Release form.
  • For an ADD, include the following:
    • Properly executed player pass
    • Appropriate photo attached/printed
    • NJYS Membership Form
    • NJYS Medical Release Form
    • Birth Date Documentation (DOB circled!)
    • THREE new rosters
    • Old roster
    • A validated Release Form if the player was previously rostered

Rosters and Release Forms

You must now provide an original and TWO COPIES of the ROSTER and an original and ONE COPY of the RELEASE forms. I will not make a copy for you if you only bring one – I will not process the form and it will be returned to you so you can make a copy.


Player Adds

Once your roster has been validated, you no longer need the old “ADD” form to add additional players or coaches. You are still subject to NJYS roster limits. To ADD a player that has not yet been carded to any NJYS team roster in the current seasonal year, submit the following:

  • Player pass with photo GLUED (or printed from GotSoccer)
  • NJYS membership registration form
  • Proof of age
  • NJYS medical form
  • Your copy of your current validated roster – this is essential
  • Original and TWO COPIES of your updated GotSoccer roster

A TRANSFER is the ADD of a player to your team that has been previously carded to any NJYS team roster (regardless of league) during the current seasonal year. If you enter a player’s name and date of birth for an ADD into GotSoccer, and GotSoccer says the player is already in the system, STOP! Do not spell the name differently to get the player accepted. Call the DC or the State Office and verify if the player has been previously carded.

As a suggestion, you should always clearly ask a player joining in mid-year if he or she played ANY organized soccer and err on the side of caution until you know for sure. For TRANSFERS, submit the following:

  • player pass with photo GLUED (or printed from GotSoccer)
  • NJYS membership registration form
  • Proof of age
  • NJYS medical form
  • Your copy of your current validated roster – this is essential
  • original and TWO COPIES of your updated GotSoccer roster
  • By NJYS rule, U11 and above players transferring between clubs must sit three league matches following acceptance of the new player by your league Registrar (not me!) – your league may have additional restrictions.
  • a copy of the validated RELEASE form from the previous team

Coach Add

To ADD a volunteer coach that has not yet been carded to any NJYS team roster, submit the following:

  • Coach pass with photo GLUED (or printed from GotSoccer)
  • NJYS volunteer registration form
  • Proof of F license or above and SAFETY
  • Your copy of your current validated roster – this is essential
  • Original and TWO COPIES of your updated GotSoccer roster

To ADD a non-volunteer coach or youth trainer, you process the coach through GotSoccer. You only submit an original and TWO COPIES of your updated roster to the District Commissioner (no other documents).


Player/Coach Release

To RELEASE a player or coach that has been previously processed by me and carded to a NJYS roster, submit the following:

  • Original player/coach pass – You MUST return the pass for the released player or coach or I cannot process the RELEASE.
  • Your copy of your current validated roster – this is essential
  • Original and TWO COPIES of your updated GotSoccer roster
  • Original and ONE COPY of a player/coach-signed NJYS RELEASE Form. Note that the Player Release process require four total releases, as one will be returned to the player or coach.
  • The player is ineligible to play for the releasing team once the player signs the release form. The release must be at the player’s request. The player must be advised of the possibility of a league sit-out requirement.

If the player was originally processed by a different District Commissioner, you must submit the RELEASE form to that commissioner to be processed.

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